giving you room to grow YOUR BUSINESS

1. Managing emails

We've all lost valuable time reading emails that pop up every few minutes, which becomes distracting. Yvoria gives you back lost time by managing your inbox, allowing you to focus on other vital projects. We can delete spam, reply to simple emails, and ping you if something requires your attention.

2. Answering phone calls

Phone calls — both personal and work — side-track your workflow and concentration, but a we can handle these minor distractions. Typically, people prefer hearing a real person pick up the phone over a computerized or pre-recorded voicemail. Callers will appreciate talking to a representative who responds to basic queries without troubling you. We can reach out if there's anything that needs your immediate attention. Remember, we work remotely, so it's ideal we are in the same time zone. If you hire someone who resides on the other side of the world, they may not be able to take calls during your working hours.

3. Scheduling meetings and managing the calendar

The back-and-forth nature of scheduling meetings is a time-consuming and frustrating task. It only worsens with a larger group, as you must find a meeting time that suits everybody. Meeting scheduling tools help, but we will be your best option. Yvoria will check your calendar, monitor your free time, and schedule appointments. We also share reminders in advance, so you're prepared. Plus, we can contact everyone and set up a new meeting if you need to postpone.

4. Organizing data entry

Data entry is a monotonous and highly repetitive activity. It includes real estate listings, candidate resumes for job postings, contact info for lead generation, and more. A competent member of our team will gather, organize, and enter data using your preferred system i.e. Google Sheets, Powerpoint. We recommend using online software for automated saving and never losing important client details. 

5. Conducting market research 

Research is essential to growing a business. You need to analyze competitors, conduct surveys, or find articles to enhance your knowledge about a specific industry. We can help with several research-related tasks, including data gathering, document compilation, and statistical organization. Our team will perform advanced research methods, such as competitor and SWOT analyses, to collect in-depth information.

You'll still be in charge of most legwork, but having someone eliminate irrelevant information saves time.

6. Handling social media accounts 

If you maintain a consistent social media presence for your company or personal brand, consider hiring a dedicated outsourced social media presence and delegating simple tasks to them. You will dictate the brand's tone of voice, target market, and communication style for when we are writing and publishing particular material.

7. Bookkeeping

We can help with primary bookkeeping responsibilities, including expense reporting, drafting and sending invoices, and following up to ensure clients make timely payments.

We have members in our team with bookkeeping expertise, as we will be editing spreadsheets with sensitive financial data – we will be happy to sign a nondisclosure agreement to protect your information and privacy.

8. Travel planning

As an entrepreneur, you don't have the time to scour the internet for the best deals on plane tickets. However, travel arrangement is another aspect we can help with. We will carry out hotel searches and book reservations. Not only this, but we can also organize an entire travel itinerary.

9. Transcription

Transcribing voicemail, video or audio, podcasts etc.

10. Email Campaigns

Create email campaigns; Create marketing and sales material. Sales administration. Please note: we don't do cold calling, cold emailing or sales.